Job Title: Corporate Travel Co-ordinator

Salary: £32k

Reporting to: CEO EA & Executive Office Manager

Business Objectives:

The Corporate Travel Co-ordinator plays a vital role in delivering smooth and efficient travel arrangements for Sunseeker International employees. By effectively managing travel logistics, liaising with vendors, and providing exceptional customer service, the Corporate Travel Co-ordinator directly supports the overall productivity and success of Sunseeker. With strong attention to detail, excellent communication skills and the ability to manage multiple priorities, this role ensures a seamless and professional travel experience for all employees.

Job description:

Booking & Logistics:

• Coordinate all travel arrangements for Sunseeker International employees, including flights, trains, transfers and accommodation.

• Research, compare and evaluate hotel options to ensure quality, value and suitability.

• Negotiate preferred rates and favourable terms with hotels well in advance.

• Work closely with the company’s travel provider to secure the most competitive prices across all travel and accommodation bookings.

Boat Shows:

• Support the advance planning and coordination of annual global boat show events, in collaboration with the Executive Office Manager, Exhibitions, Sales, and Marketing teams.

• Organise show access passes, manage invitation lists, and oversee the distribution of tickets.

• Coordinate travel, accommodation and transfer arrangements for all attendees.

Itinerary & Document Management:

• Create detailed itineraries, manage amendments and prepare all required travel documentation, including visas and schedules.

• Ensure all documents are accurate, compliant and aligned with traveller preferences and regulatory requirements.

Policy & Budget Adherence:

• Ensure all travel bookings comply with Sunseeker’s travel policy and meet established budget guidelines.

Support & Troubleshooting:

• Act as the primary contact for travel-related issues, providing prompt, practical solutions to disruptions such as delays or cancellations.

Documentation & Reporting:

• Maintain accurate travel records and prepare monthly reports to track spending against budget.

• Manage and update traveller profiles, including preferences, loyalty programme details, dietary requirements and passport information.

Regulatory Compliance:

• Keep current with global travel regulations and visa requirements relevant to company travellers.

• Ensure compliance with GDPR and best practices for storing and handling all personal data.

Qualifications:

• Experience in corporate travel co-ordination, corporate booking or a high-level executive assistant role.

• Experience working with third-party travel providers or travel management companies

Skills and behaviours:

• Excellent organisational, logistical and time-management skills

• Confident and professional when dealing with individuals at all levels, internally and externally

• Self-motivated with the ability to prioritise workloads under pressure and work under own initiative with a ‘no task is too small’ attitude

• Strong communication skills, both verbal & written at all levels

• Demonstrate high levels of commitment and enthusiasm

• Flexible and willing to support business needs as required

• Composed and calm when working under pressure or facing unexpected challenges e.g. change of plans or cancellations

• Proficient in Microsoft Office, mobile applications and other relevant software

• Exceptional attention to detail with a highly organised and accurate approach

• Able to work independently as well as collaboratively within a team

• Strong problem-solving and sound decision-making skills

• Trusted to handle confidential information with discretion and professionalism

• Adaptable, comfortable with change, and able to operate effectively in uncertain or ambiguous situations

• Driven and proactive, with the ability to prioritise, take initiative and contribute to continuous improvement

• Obsession for the finer details e.g. does the hotel have reliable Wi-Fi for a critical meeting

• Geographical knowledge

Addenda

The principal activities are a summary of the activities under each main task for general guidance and are not intended to be the total list of activities. The job holder, when requested by senior management, is expected to undertake additional tasks as/when required. The job holder is required to comply with Company policies and procedures at all times.